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December 2016

Why We Love QR Code Check-ins at Events!

By | Blog

Introducing our QR Code Check-In Solution!

Quoting Wikipedia – “A QR code consists of black squares arranged in a square grid on a white background, which can be read by an imaging device such as a camera.” QR codes have become popular as a mechanism to direct people to a website a lot quicker than manually entering a URL.

Whether you are an event professional or an attendee, long lines at the registration desk are always an eyesore. For an event organizer, the day of the event is already rough with all the running around. On top of it, the chaos and unhappiness caused by long lines can be nerve-racking. 

How can I leverage the convenience of QR codes to ease my pain on event days, you ask? Well, when an attendee registers for your event, a unique QR code is shared with them. On the day of the event, all you have to do is equip your ground staff with QR code scanners. When the delegate arrives at the venue, they are asked to display their unique QR code to your ground staff at the entrance. Once it is successfully scanned, the QR code becomes an authorized digital entry pass for the delegate.

Still not blown away by this nifty check-in solution? Let us tell you how they are the next-big-thing to revolutionize your events.

Main Benefits

Easy Setup and Dismantling  – Time and manpower spent in the construction of registration counters and dismantling them afterwards are immense. With QR code check-ins, you can cut that out by at least a tenth.

Smaller and Faster Moving Lines  – The QR code check-in solution takes less time per attendee check-in. In addition, there are no badges or lunch passes to be handed out separately. The code acts as a single pass for all possible entry points at the venue. That’s one QR code to rule them all!

Fewer Security Concerns – If you are organizing large events, you know handling massive crowds is not only cumbersome, but also raises security concerns. No matter how many times you check and re-check, the same guests end up getting listed more than once. Eliminate duplication of guest profiles and free your mind for other important aspects of the event that needs your attention.

Fewer Devices, Staff and Stationery – QR code check-ins not only take less time but fewer ground staff too. QR code scanners are super easy to handle and operate. Stop worrying about procuring and setting up laptops and stationery for your staff at the registration desk. 

No Power or Internet Connection Required – A most painful and dubious part of setting up is the task of ensuring that the power supply and internet connection for laptops at the registration desks work. Well, not anymore! These QR code scanners can be charged beforehand and they work offline too.

Simple Training and Briefing  – QR code scanners are very easy to operate. Your ground staff will need no training to start using them. All you have to do is test the scanners ahead of the event. When you huddle with your team before the start of the event to raise their spirits for the big day, you can cut out the whole activity of briefing them about making registrations work.

Other Benefits

Go Green -A single QR code can be used as an entry pass, a lunch coupon or as a form of authorized access to various parts of the event. You will be reducing the printing costs for the entry passes/badges/lunch passes. That means less litter at the end of the event as well!

Less waste – The number of guests who have checked in is data that you can pass to the kitchen straight away. You’ll be helping your chef plan better and avoid wastage or shortage of food. 

Actionable Analytics – With obsolete registration counters, there’s no comprehensive way to know when a guest arrived and when they left. Metrics like that can be very useful to track and analyze. During the span of the event, when did the maximum number of check-outs happen? Was it during a particular session or time? If yes, what can you do to ensure that it does not happen at your forthcoming event? Once you are back to the office after a great event, we will empower you with analytics and reports to make sure your next event is even better!

Cut Costs, Save Money – Now that you know all of the above, the monetary benefits to you are a no-brainer.

Lo and behold, check-ins are no longer a pain – not for you nor for your attendees. You have invested your heart, body and soul for each of your events. Don’t let the long and chaotic registration lines reduce the shine at all. Unlock the power of QR code check-ins for your next event!

About Us

AidaIO’s platform focusses on driving engagement and getting you up close and personal with your audience. We have built a suite of features to create interaction and engagement. Visit our website www.aidaio.com/event-app to know more or write to us at [email protected]

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