Whether you are an event professional or attendee, long lines at the registration desk are always an eyesore. For an event organizer, the day of the event is rough enough with all the running around. To top it up, the chaos and confusion caused by the long lines can be nerve wracking. Introducing – QR Code Check-In Solution !
Quoting wikipedia – “A QR (Quick Response) code consists of black squares arranged in a square grid on a white background, which can be read by an imaging device such as a camera.” QR codes became popular as a mechanism to direct one to a website quicker than manually entering a URL.
How will it work for my event, you ask? Well, when an attendee registers for your event, a unique QR code is shared with them. On the day of the event, all you have to do is – equip your ground staff with QR code scanners. When the delegate arrives at the venue, they must display their unique QR code to your ground staff at the entrance. Once it is successfully scanned, the QR code becomes an authorized digital entry pass for the delegate.
If you are still not swooned by this nifty check-in solution, let us tell you how they are the next-big-thing to revolutionize your events.
Easy Arrangement and Dismantling – Time and man power spent in the construction of registration counters and dismantling them afterwards is immense. With QR code check-ins, you can cut that out by at least a tenth.
Smaller and Faster Moving Lines – QR code check-in solution takes lesser time per attendee check-in. In addition, there are no badges or lunch passes to be handed out separately. The code acts as a single pass for all possible entry points at the venue.
Fewer Security Concerns – If you are an expert at organizing large events, then you know that handling massive crowds is not only cumbersome, but also raises various security concerns. No matter how much ever you check and recheck, the same guests are listed over and over. Eliminate duplication of guest profiles and put your mind to other important aspects of the event that need your attention.
Fewer Devices, Staff and Stationary – QR code check-ins not only take less time, but fewer ground staff too. QR Code scanners are super easy to handle and operate. Stop worrying about procuring / setting up laptops and stationary for your staff at the registration desk.
No Power or Internet Connection Required – Then there is the usual monotonous task of ensuring that the power supply and internet connection for laptops at the registration desks work. Well, not any more! These QR code scanners can be charged before hand and work offline too.
Simple Training and Briefing – QR code scanners are very easy to operate and your ground staff can be trained in a matter of minutes. Test the scanners ahead of the event to ensure that there is no last minute confusion. Huddle up before the start of the event to raise spirits of the team for the big day, not for a lengthy brief on the registration process.
Go Green – Not only will you be reducing the printing costs for the entry passes / badges / lunch passes, but based on the number of guests who checked-in, the information can be passed to the kitchen. Thereby, helping your chef to plan better and avoid wastage or shortage of food. A single QR code can be used as entry pass, lunch coupon or as a form of authorized access to various parts of the event venue.
Actionable Analytics – With the age old registration counters, there is no comprehensive way to know when a guest arrived and when they left. You can use such metrics and historical data to analyze – During the span of the event, when did the maximum number of check-outs happen? Was it during a particular session or time? If yes, what can you do to ensure that it does not happen at your forthcoming event? Once you are back to office, rested and relaxed after the event, we will power you with analytics and reports – all at your fingertips.
Cut Costs, Save Money – Having mentioned all the above points, we hope that the monetary benefits are obvious.
Lo and behold, check-ins are no longer a pain – neither for you or your attendees. You have invested your heart, body and soul for each of your events. Don’t let the long and chaotic registration lines take it away from you. Unlock the power of QR code check-ins for your next event!
The AidaIo platform is focussed on driving engagement and getting you up close and personal with your audience. We have built a suite of features to create interaction and engagement. Contact us to know more.
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